Build the Empire. We'll Handle the Chaos.
Workflow Management Software for General Contractors
Manage permits, inspections, customer documents, deadlines, and project administration from one platform — so jobs move faster and nothing falls through the cracks.
- All permits, inspections, and documents in one hub
- Smart alerts before deadlines slip
- Built-in AI Co-Pilot for instant answers
- Office and field stay in sync
- Permit #4421 stalled 4d
- HOA doc missing
- Inspection overdue
Contractors Are Scaling With The Permit Pilot
Watch how The Permit Pilot turns permit chaos into a competitive advantage — so you can win more bids, keep crews moving, and grow without the growing pains.
The hidden problems slowing your business down
The Permit Pilot is built to eliminate these every day.
Most general contractors don't lose money on the build — they lose it in the gap between the build and the paperwork. Permits sit waiting on someone to check status. Inspections get scheduled twice or not at all. Subs show up to a job that isn't actually approved yet. By the end of the week, the schedule has slipped, the customer is calling, and half your team is doing admin instead of construction.
Permits scattered across spreadsheets
Critical information lives in five places — and none of them are searchable when you need it most.
Inspections forgotten or delayed
A single missed inspection stalls the whole job — and your crew.
Customer documents lost in email
Authorizations, NOCs, and signed paperwork buried under hundreds of messages.
Compliance pressure piling up
Licenses, COIs, and city deadlines slip when no one owns the whole picture.
Project visibility nowhere to be found
You can't run the business if you don't know which jobs are actually ready to move.
Admin work eating revenue time
Hours every day spent chasing paperwork instead of growing the business.
Protect your business from costly documentation mistakes
When inspectors, municipalities, or customers request clarification, searching through folders and emails wastes valuable time. PermitSketch™ gives contractors a centralized location to create, store, update, and share project layouts that support compliance and permit approvals.
Still Drawing Site Plans by Hand?
General contractors lose thousands of dollars every year on failed inspections, permit corrections, and misplaced site sketches passed between the office, subs, and the field. PermitSketch™ eliminates paper sketches and scattered notes by giving contractors a simple way to create site plans, room layouts, demo scopes, and change-order markups — mark up plans, add text, arrows, and documentation from anywhere.
- Reduce permit corrections
- Improve inspection readiness
- Keep crews and office staff aligned
- Document changes instantly
- Store everything with the permit record
- Avoid costly project delays
Create cleaner documentation. Pass inspections faster. Build the Empire. We'll Handle the Chaos.
Keep Your Entire Team On The Same Page
Upgrade to Smart Mail Pro to unlock automated communication and team collaboration. Contractors, permit coordinators, technicians, sales managers, dispatchers, administrators, and office staff all access the same permit information — in real time, from anywhere. Fewer phone calls, fewer emails, better accountability across every job.
One source of truth for every role
- Real-time permit status
- Missing documents surfaced instantly
- Inspection schedules in one place
- Smart alerts before things slip
- Customer signatures tracked end-to-end
- Automated updates across the team
Automated updates, sent simultaneously
When something changes, the right people hear about it — automatically.
- Internal teamPermit approved — ready to schedule inspection.
- ContractorNew corrections received from the city. Action required.
- CustomerYour inspection is scheduled for Thursday at 10am.
Reduced permit delays
Proactive alerts and shared visibility stop permits from stalling in someone's inbox.
Better team communication
Notes, statuses, and follow-ups live on the permit — not in scattered text threads.
Improved customer experience
Automatic status updates keep customers informed without another phone call.
More efficiency, less paperwork
Centralized documents and digital signatures replace folders, faxes, and reminders.
Everything you need in one organized hub
The Permit Pilot pulls every permit, inspection, document, and follow-up into one job-anchored hub your office and field share in real time. Smart Alerts watch deadlines, license expirations, and stalled submissions for you. Co-Pilot answers the status questions your team keeps asking — so you can stop being the bottleneck and start moving jobs.
Permit tracking
Every permit, every stage — submitted, waiting, delayed, approved — with smart status alerts.
Inspection management
Schedule, track results, and never miss an inspection again.
Document management
NOCs, homeowner authorizations, COIs, licenses, and signed PDFs organized by job.
Deadline & follow-up automation
Automated reminders so the right person acts before things slip.
Compliance ready
License and COI tracking with expiration alerts to keep every job compliant.
Team workflow
Assign tasks, leave notes, and keep audit-friendly history on every job.
Meet Your AI Co-Pilot
Your personal permitting, inspection, compliance and workflow assistant.
Unlike traditional permit tracking software, The Permit Pilot includes an AI Co-Pilot designed to help contractors and office staff stay organized, reduce administrative workload, and instantly access important job information.
A proactive business assistant
- Locate permit information instantly
- Check permit and inspection status
- Identify missing documents
- Surface jobs needing attention
- Find outstanding customer signatures
- Track licenses and COIs
- Monitor permit deadlines
- View upcoming inspections
- Answer workflow questions
- Help navigate the platform
- Generate reminders and alerts
- Reduce administrative bottlenecks
Ask Co-Pilot
Real questions contractors ask every day:
- › "Which permits need customer signatures?"
- › "What inspections are scheduled this week?"
- › "Show me permits waiting for approval."
- › "Which licenses expire next month?"
- › "What jobs are missing documents?"
Let AI Co-Pilot help you spend less time searching and more time growing your business.
Spend less time chasing paperwork. More time growing your business.
Most contractors don't lose deals because the work is bad — they lose them because permits, inspections, and paperwork quietly fall behind. The Permit Pilot pulls that overhead off your plate so you can spend the day on revenue, not recovery.
Set up in minutes. Stay organized for life.
You don't need a new process — you need the one you already have to stop falling through the cracks. Import your jobs, hand the team role-based access, and let Smart Alerts and Co-Pilot do the chasing.
- 1
Add your jobs
Import customers or create jobs in seconds. The Permit Pilot links permits, documents, and inspections to every job.
- 2
Track every permit
See every permit at a glance — submitted, waiting, delayed, approved — with smart alerts when something stalls.
- 3
Organize documents & signatures
Homeowner authorizations, NOCs, COIs, licenses, inspection reports — every file lives where it belongs.
- 4
Inspection management
Track scheduled and rescheduled inspections from every municipality in one place. Get reminders before they're due, log pass/fail results, and export upcoming inspections to Google, Apple, or Outlook calendars so nothing gets missed in the field.
- 5
Stay ahead with Co-Pilot
Ask Co-Pilot anything, get instant answers, and let smart reminders close the loops for you.
The organized system behind growing contractor businesses
Built by people who've felt the chaos
Every workflow comes from real contractor operations — not generic project software bolted on.
One organized hub
Permits, inspections, COIs, NOCs, licenses, signatures and follow-ups in a single source of truth.
AI Co-Pilot included
A premium AI assistant that actually understands permits, jobs, and compliance — not a generic chatbot.
Made for office and field
Fully responsive, mobile-friendly, and fast — so dispatch, office, and crews stay in sync.
Start Simple. Grow When You're Ready.
One plan to keep every permit organized. Add Smart Mail Pro the moment you're ready to automate communication and unlock team collaboration.
Everything you need to manage permits and inspections.
Track permits, inspections, documents, and deadlines in one organized system.
- 2 Users Included
- Permit Tracking
- Inspection Management
- Smart Alerts
- Daily Permit Summary Emails
- AI Co-Pilot
- Permit Dashboard
- Customer Portal
- Document Tracking
- Permit Readiness Checklist
- Calendar & Agenda
- Permit Status Tracking
14-day free trial · No credit card to start · Cancel anytime
Automate Communication. Keep Everyone In Sync.
Upgrade to Smart Mail Pro to unlock automated communication and team collaboration.
- Automated Customer Updates
- Team Collaboration
- E-Signatures
- Internal Notifications
- Role Permissions (Owner, Admin, Editor, Viewer)
- Activity Tracking
- Automated Reminders
- Additional Users
Add anytime — billed on your Core renewal cycle, prorated.
Only pay for the users you need.
Core and Smart Mail Pro each include 2 users. Add more anytime — additional users are +$10 per user/month.
Frequently asked questions
Ready to build the empire?
Start your free trial today or request a personalized demo — we'll handle the chaos.
14-day free trial · No credit card required · Full access to The Permit Pilot · Smart Mail included (10 emails, 2 e-sign requests)