Build the Empire. We'll Handle the Chaos.
Track permits across every city you file in
Different portals, different rules, different phone trees. The Permit Pilot puts every permit from every city in one list, with follow-ups that keep going until you get what you asked for.
- Every city's portal, email and phone saved
- One status email per city for many permits
- Follow-ups to engineers, architects and owners
- Review what comes back before it counts
- Permit #4421 stalled 4d
- HOA doc missing
- Inspection overdue
See How The Permit Pilot Works
Watch how The Permit Pilot turns permit chaos into a competitive advantage — so you can win more bids, keep crews moving, and grow without the growing pains.
Sound familiar?
Common situations permit teams tell us about.
Every city does it differently
One city wants everything through its portal, the next by email, and another still wants you at the counter.
Spreadsheets per client
You keep a spreadsheet per client and still can't answer "where are we on everything?" without opening five tabs.
Hours on hold
You call the building department to check one permit and spend the morning on hold.
Writing every reminder yourself
The revised drawings you asked for two weeks ago still aren't here, and you're the one writing the reminders.
Protect your business from costly documentation mistakes
When inspectors, municipalities, or customers request clarification, searching through folders and emails wastes valuable time. PermitSketch™ gives contractors a centralized location to create, store, update, and share project layouts that support compliance and permit approvals.
Still Drawing Plans by Hand?
Failed inspections, permit corrections, misplaced sketches, and poor communication between the office and the field cost time and money. PermitSketch™ eliminates paper sketches and scattered notes by giving contractors a simple way to create project layouts, field markups, and permit documentation — mark up plans, add text, arrows, and documentation from anywhere.
- Reduce permit corrections
- Improve inspection readiness
- Keep crews and office staff aligned
- Document changes instantly
- Store everything with the permit record
- Avoid costly project delays
Create cleaner documentation. Build the Empire. We'll Handle the Chaos.
Keep Your Entire Team On The Same Page
Everyone on your team works from the same permit information with Core — 2 users included, +$20/month for every 2 more, up to 6 — and gets alerts inside the app. Add Smart Mail Pro (from $49/month — Standard 150 emails/day (2 users), High Volume 300/day (4 users) $79, Agency 500/day (6 users) $129) and the app emails your customers and contractors for you: status updates, signature requests, document follow-ups and weekly contractor updates. Cut down on "any update?" calls.
One source of truth for every role
- Real-time permit status
- Missing documents surfaced instantly
- Inspection schedules in one place
- Smart alerts before things slip
- Customer signatures tracked end-to-end
- Automated updates across the team
Automated updates, sent simultaneously
When something changes, the right people hear about it — automatically.
- Internal teamPermit approved — ready to schedule inspection.
- ContractorWeekly update: 3 permits in review, 1 inspection booked.
- CustomerYour inspection is scheduled for Thursday at 10am.
Reduced permit delays
Proactive alerts and shared visibility stop permits from stalling in someone's inbox.
Better team communication
Notes, statuses, and follow-ups live on the permit — not in scattered text threads.
Improved customer experience
Automatic status updates keep customers informed without another phone call.
More efficiency, less paperwork
Centralized documents and digital signatures replace folders, faxes, and reminders.
Everything you need in one organized hub
The Permit Pilot replaces the spreadsheets, sticky notes, and inbox archaeology with a single connected hub. Permits, inspections, customer documents, compliance records, signatures, Notices of Commencement, COIs, and contractor licenses all live in one place — and Smart Alerts plus Skye, your personal assistant, keep the next step in front of you instead of buried.
City directory
Save each building department's portal link, email, phone and hours. Add cities from any U.S. state, several at once.
Status requests by city
Send one email asking about several permits, grouped by trade with each contractor's name and license number.
Follow-ups that keep going
Smart Mail Pro reminds engineers, architects and owners on day 3, day 7 and weekly until the item comes back.
Review before done
Returned documents wait for your approval, so the wrong page never goes to the city.
Open permits by city
See every open permit in a city at a glance, with what each one is waiting on.
Your name on every email
Requests go out under your business name and logo, and replies come to your inbox.
Meet Skye, your personal assistant
Skye knows your permits, inspections and requests, and tells you what needs attention before you have to go looking.
A proactive business assistant
- Locate permit information instantly
- Check permit and inspection status
- Identify missing documents
- Surface jobs needing attention
- Find outstanding customer signatures
- Track licenses and COIs
- Monitor permit deadlines
- View upcoming inspections
- Answer workflow questions
- Help navigate the platform
- Generate reminders and alerts
- Reduce administrative bottlenecks
Ask Skye
Example questions for Skye:
- › "Which permits need customer signatures?"
- › "What inspections are scheduled this week?"
- › "Show me permits waiting for approval."
- › "Which licenses expire next month?"
- › "What jobs are missing documents?"
Let Skye help you spend less time searching and more time growing your business.
Spend less time chasing paperwork. More time growing your business.
Most contractors don't lose deals because the work is bad — they lose them because permits, inspections, and paperwork quietly fall behind. The Permit Pilot pulls that overhead off your plate so you can spend the day on revenue, not recovery.
Set up in minutes. Stay organized for life.
You don't need a new process — you need the one you already have to stop falling through the cracks. Import your jobs, hand the team role-based access, and let Smart Alerts and Skye do the chasing.
- 1
Add your jobs
Import customers or create jobs in seconds. The Permit Pilot links permits, documents, and inspections to every job.
- 2
Track every permit
See every permit at a glance — submitted, waiting, delayed, approved — with smart alerts when something stalls.
- 3
Organize documents & signatures
Homeowner authorizations, NOCs, COIs, licenses, inspection reports — every file lives where it belongs.
- 4
Inspection management
Track scheduled and rescheduled inspections from every municipality in one place. Get reminders before they're due, log pass/fail results, and export upcoming inspections to Google, Apple, or Outlook calendars so nothing gets missed in the field.
- 5
Stay ahead with Skye
Ask Skye anything, get instant answers, and let smart reminders close the loops for you.
An organized system for your permit workflow
Built by people who've felt the chaos
Every workflow comes from real contractor operations — not generic project software bolted on.
One organized hub
Permits, inspections, COIs, NOCs, licenses, signatures and follow-ups in a single source of truth.
Skye, your personal assistant, included
Skye watches your permits and tells you what needs attention.
Made for office and field
Fully responsive, mobile-friendly, and fast — so dispatch, office, and crews stay in sync.
Start Simple. Grow When You're Ready.
One plan to keep every permit organized. Add Smart Mail Pro the moment you're ready to email customers, contractors and outside parties for you.
Everything you need to manage permits and inspections.
Track permits, inspections, documents, and deadlines in one organized system.
- 2 users included — +$20/month for every 2 more, up to 6
- Permit tracking & dashboard
- Inspection management
- Team collaboration & shared visibility
- Owner / Admin / Editor / Viewer roles
- Internal alerts & activity tracking
- Inspection reminders for your team
- Status pages you can share by copying a link
- Daily briefings
- Skye, your personal assistant
- Calendar & agenda
14-day free trial · No credit card to start · Cancel anytime
Sends every email to people outside your team.
Customer status updates with one click or automatically, e-signature requests, document follow-ups and weekly contractor updates. Users come from your Core plan — pick the level that matches your team.
Standard $49 · 150 emails/day · 2 users. High Volume $79 · 300/day · 4 users. Agency $129 · 500/day · 6 users. Emails/day include automatic reminders. Trial includes 20 requests — reminders are free.
- All email to customers, contractors and outside parties
- Permit status & inspection requests to cities
- Customer status updates (one click or automatic)
- E-signature requests & reminders
- Document follow-ups that chase automatically
- Weekly contractor updates
Add anytime — billed on your Core renewal cycle, prorated.
Smart Mail Pro levels
Add-on to the $99/month platform. Emails/day counts every email, including automatic reminders, shared by your whole team — over the limit, the rest go out the next day.
Add users in pairs, up to 6.
Core includes 2 users. Add 2 more for +$20/month — 2 users $99, 4 users $119, 6 users $139 a month.Users come from Core; Smart Mail Pro levels match your team size (Standard 2, High Volume 4, Agency 6).
Frequently asked questions
Ready to build the empire?
Start your free trial today or request a personalized demo — we'll handle the chaos.
14-day free trial · No credit card required · Full access to The Permit Pilot · Smart Mail included (20 requests, reminders free)